How do I organize a Rock Band Tournament?

afrony17afrony17 Unsigned
edited March 2013 in Rock Band Events
Help me out. Any Ideas on how to organize a rock band tournament? scoring methods, song choices for the tournament?

Comments

  • afrony17afrony17 Unsigned
    edited November 2010
    yes, i would love a copy of the spreadsheet you guys use.

    thank you for your time, you have been extremely helpful.

    e-mail me at: [email]fernandeza_91@yahoo.com[/email]
  • AmpRackAmpRack Unsigned
    edited November 2010
  • Viper-619Viper-619 Unsigned
    edited November 2010
    Can i also get a copy of the spreadsheet. I'm also interested [email]markfriel619@hotmail.com[/email] thanks!
  • AmpRackAmpRack Unsigned
    edited November 2010
    Sent. Also, sent a new version to afrony that should be a bit more accurate.
  • Viper-619Viper-619 Unsigned
    edited November 2010
    Thanks, much appreciated.
  • Joek00LJoek00L Unsigned
    edited November 2010
    I would greatly appreciate a copy...I'm running a charity event tournament tonight and this would make it so much easier. Thank you ahead of time...and if you don't see this in time thank you anyway! [email]Jsalonis@gmail.com[/email]

    Joe
  • AmpRackAmpRack Unsigned
    edited November 2010
  • spdspd Unsigned
    edited November 2010
    wow this sounds like a great and easy system. may i also have a copy? [email]martez_spd@yahoo.com[/email]
  • AmpRackAmpRack Unsigned
    edited November 2010
    Done and done!
  • volmurphyvolmurphy Unsigned
    edited December 2010
    Amprack:I would LOVE a copy of that spreadsheet also. Planning fundraising event at school. Kudos!
    [email]tgcpmurphy@comcast.net[/email]
  • RidethePiggyRidethePiggy Road Warrior
    edited December 2010
    Can you throw a copy of that spreadsheet on google docs so we can share it easier?

    Cause, yeah, I'd like a copy as well.
    [email]starmanfantastic@gmail.com[/email]
  • AmpRackAmpRack Unsigned
    edited December 2010
    Sent and Sent.

    Also, sent a new copy out to all the other email addresses in this thread, so everyone has the newest version of the spreadsheet. It's a little different than the old one, but better, and has all the info you need.

    I'll work on putting the sheet on google docs, but I've had weird issues with formatting and macros. If/when I get it all working proper, I'll link it here.
  • Blues_Rocker94Blues_Rocker94 Unsigned
    edited January 2011
    I have a question, and that is, are Rock Band (or Guitar Hero) tournaments positive fund raising methods?
  • AmpRackAmpRack Unsigned
    edited January 2011
    Sort of a difficult question to answer, but I'll try.

    If you mean fund-raising in the sense of 'bringing in money', then sure. At our events, everything is free outside of drinks from the bar or food from the kitchen (which is all normally priced and goes straight into the restaurant). We have a tip-jar set up to take donations that ONLY get used to buy more songs. On average we pull about 300-500 dollars a night just on food/beverage sales. We do all this for free, using our own equipment, so there's no overhead. The important part here is that we dont see any of this money, it's profit for the restaurant that hosts our event. We have events about once a month.

    On the other side, if you mean a more traditional fundraiser for an organized charity, that's a bit harder to pull-off. For the past 2 years, Umloud has been a once-a-year Rock Band for Childs Play Charity event, and it goes all out. $150 tickets for each band (to play 1 song), raffles, silent auctions, merchandise, and others. Profits go to charity. This last year, they cleared over $11,000. I'll use them for the comparison.

    The big difference here is workload and overhead costs. For our smaller events, we can only safely hold about 50 people at a time, and with time constraints, any more than 8 bands in a tournament would run way too long. I work at the restaurant so I can get the private room for free, we have our own projector, all the instruments, the console, the games, the sound system, and everything else we need, so it literally costs us NOTHING to setup and run a night. As such, we don't charge any players, we all just enjoy playing. The fact that people also come to drink and eat is a bonus; business goes into the restaurant, the owner is happy that we bring him extra money, and lets us do whatever we want.

    For the latter though, you have to consider all the costs associated with it. Renting the venue is the most expensive part, so consider finding a place that may cut you a deal. Then, the cost of equipment: assuming you have all the game hardware/accessories, you still have to worry about monitors, projectors, screens, speakers, mixers, wiring, and other things to deal with THAT end of it. If you dont have any of this, perhaps the venue does and maybe they can supply it, or rent it to you. There's a WHOLE lot more that goes into it, but from a strict cost standpoint, those will be 2 of the biggest hurdles to get over.

    The most direct way to get around that is by getting sponsorship. Umloud gets some pretty big-name sponsors (including HMX), so that helps. To be fair though, most of those guys already work in the industry and have some good connections to help GET these sponsors. Umloud is a different beast because it is strictly for charity, and not a tournament, in the sense of it's no competition. It's performance, it's display, it's a show, but no one is keeping score, no one is competiting, and there's nothing to "win". Also, it's worth noting that it helps to be a legitimate non-profit organization to get that point across (which Umloud is now). By being (and looking) official, people will be more likely to help out with the cause. It also ramps up the scale of the event so consider that.

    If you're looking to do a large scale tournament, I've seen one of those in the past. Also doable, potentially easier than a charity setup, but still has the same initial costs mentioned above. Once you get past the costs, you also have to tack-on the cost of prizes. Also, think about bracket-styles, play-styles, prize tiers, timing (if you have the venue for 3 hours, don't plan on having more than X amount of songs played), crowd turnout size, just to name a few. If your venue can't hold more than 100 people, there's no point in getting big-name sponsors, but that doesn't mean you can't make an awesome, but appropriate, event.


    So that's my take on the RB/GH Fund Raising thing. If I missed something, or you have any other questions, ask away and I'll see what I can do.
  • MokiDokiDokiMokiDokiDoki Unsigned
    edited January 2011
    Hey Amp! Do you mind tossing that spreadsheet my way? :P
    [email]austin_zobel@yahoo.com[/email]

    Much appreciated!
  • AmpRackAmpRack Unsigned
    edited January 2011
    Sent!

    Also, google docs acts a bit funny when I upload it. It uses macros and references that dont transfer between products that well. I had the same problem when I used OpenOffice (before I got MSOffice), and had to rewrite the entire thing from scratch because it wouldnt work. Sorry guys. But at the least, I keep a close eye on these forums so at least I can email it out within 24 hours.
  • TomPagnozziTomPagnozzi Unsigned
    edited January 2011
    Hey AmpRack...I'll be helping run a similar tourney in a few weeks and would love to use your scoring spreadsheet! Could you please email it to digger10t @ yahoo thanks!
  • edited January 2011
    AmpRack;4246315 said:
    ...insanely informative post...

    WOW, thanks so much for posting AmpRack! This is all great stuff to share with people. HMXdropslash, out resident event specialist, has been making some notes on how to run a RB competition with specifics for small, medium and large scale to share with charities and events people that contact us. If that's something that the community is interested in we could easily post that here in the Rock Events forum. Let me know what you think!
  • AmpRackAmpRack Unsigned
    edited January 2011
    Tom, email sent. Enjoy!
    hmxhenry;4254539 said:
    WOW, thanks so much for posting AmpRack! This is all great stuff to share with people. HMXdropslash, out resident event specialist, has been making some notes on how to run a RB competition with specifics for small, medium and large scale to share with charities and events people that contact us. If that's something that the community is interested in we could easily post that here in the Rock Events forum. Let me know what you think!

    By all means! Any information shared is good, it can't really detract from what people do. Maybe make a new stickied thread for it?
  • AmpRackAmpRack Unsigned
    edited January 2011
    edit - Double post. The forums are breaking!
  • ElMartilloElMartillo Opening Act
    edited January 2011
    I'd love one of those spreadsheets too haha :D

    [email]elmartillo@live.com[/email]
  • AmpRackAmpRack Unsigned
    edited January 2011
    ElMartillo;4264247 said:
    I'd love one of those spreadsheets too haha :D

    [email]elmartillo@live.com[/email]

    Sent! Sorry for the delay.
  • AmpRackAmpRack Unsigned
    edited January 2011
    So, I've been thinking guys, I need your input (and if any of the HMX people are reading, feel free to chime in!), but I'm going to change the scoresheet. Just check out these 2 questions, answer them if you can. Everything after the questions is a lot of technical/math stuff that may (or may not) be of interest. Feel free to ignore it though.

    1) If you've used the spreadsheet already, what do you like/dislike about it?
    2) If I made a new one to distribute, what else would you like to see added/changed?


    The one I've been sending out works, but not well enough to my liking, and here's a few reasons why:

    1) Redundancy. It's based on the idea that playing harder songs nets more points. There's points for band difficulty and there's points for instrument difficulty. The idea is in the right direction, but unfortunately, instrument difficulty generally doesn't go up without band difficulty going up. People are 'sorta' getting double-points for playing harder songs. Playing a Tier-1 Difficulty song, the instrument difficulties generally stick around 1 or 2.

    2) Deviation. Tricky to explain, but it has to do with the spread in points. Right now, it's somewhere between 'too much' and 'not enough', if that makes sense. To really simplify this, imagine 1 system where each band gets up to 5 points, versus another system where each band gets up to 10,000 points. With the first system, it's cool to say that the bands are SO CLOSE and they won by ONE POINT, but if you look at it, there's really no 'room' for comparison. With the second system, you can have a decent scale to judge with, but if a band wins by 200 points 3 times, it creates a huge divide that becomes harder to overcome.

    3) Ease of use. I'd say the current version is bordering on 'too much stuff'. There's 9 separate entries you have to make BEFORE they finish the song. When I run the nights here, I keep track of an additional 3 things. It's sort of a lot of stuff to look up and try and keep track of, and the end result is that you're doing all this pretty much constantly between songs and bands. It's streamlined as much as it can be right now, but I'm looking to cut out parts to make this easier.

    So that's where it sits now. It's functional, but not quite right. It needs change, but I'm looking for input.
  • HEART69HEART69 Unsigned
    edited January 2011
    Could you mail me a copy?
    [email]mattiasrosquist@hotmail.com[/email]
  • AmpRackAmpRack Unsigned
    edited January 2011
  • LineManLineMan Unsigned
    edited February 2011
    Could you send me a copy of your tournament spreadsheet? [email]thescorpio28@hotmail.com[/email]
  • AmpRackAmpRack Unsigned
    edited February 2011
    I'll send it in the next 24 hours. After a bunch of discussion, we've abandoned the older model for a new one. My friend in charge of it just sent me a copy this morning, so after I learn it from the inside out, I'll send it along.

    To everyone else that already has a copy of the older one (that is, any copy I've sent anyone up to this point), this one is closer to the original one, and we dropped all of the instrument-specific difficulty modifiers. This one is simpler, but different in that instead of giving points for playing harder songs better, it takes away points for playing easier or doing worse. Almost like golf-scoring. It accomplishes the same thing, but its less work on you (the scorekeeper) and it seems to be a lot better balanced.

    So if anyone else would like a copy of THIS one, just let me know! I should have it prepared later tonight.
  • WesCorpWesCorp Unsigned
    edited February 2011
    Hey man I would love a copy of the spreadsheet
    email is [email]bassboy2246@yahoo.com[/email]
  • AmpRackAmpRack Unsigned
    edited February 2011
    Sorry for the delay, but both you guy's now have the scoresheet now. Happy rocking!
  • dmleachdmleach Unsigned
    edited February 2011
    Could I trouble you for a copy of the spreadsheet as well? I'm organizing a fundraising tournament for Relay for Life at my office. Thanks so much for the help!
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